SMTP Settings
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This section explains the functionality of SMTP Settings and provides some related use cases to assist you in creating an optimal configuration.
To access the SMTP settings, go to Company > Company Settings > SMTP Settings.
The Simple Mail Transfer Protocol (SMTP) is an internet standard communication protocol for email transmission. The platform includes a default email service available to all customers; however, you also have the option to use your own email server to send phishing, training and other emails.
If you have the product, enabling SMTP relay authorization on the mail server will allow you to mimic brand impersonation phishing techniques, including the sender's address information.
The steps below explain how to define proxy server settings for the platform to access the internet or other networks.
You can view, edit, or delete any SMTP configurations at the Company > Company Settings > SMTP Settings page.
Name
The SMTP settings name.
SMTP Address
The SMTP server address (hostname or IP address)
Created By
The company name who created the SMTP settings.
Date Created
The date and time that SMTP settings were created.
Status
The status can be set to inactive to not to use SMTP settings anymore.
Actions
The SMTP settings can be edited or deleted.
Go to Company > Company Settings > SMTP Settings from the main menu. Then click + NEW to create a new SMTP setting.
The components of the SMTP setting page are:
SMTP Setting Name
Name of the SMTP setting
Service Provider
Select an SMTP service provider from predefined options such as Gsuite, O365, or Custom.
SMTP Server Address
Host/IP address and port information of the SMTP server
Username or Email Address
Username or email address to be used for the SMTP
Password
Password for the SMTP username or email address
Use Authentication
Select this option if your SMTP server requires authentication
Use SSL
Select this option if the email service supports or requires an SSL connection
Has SMTP Relay
Select this option if SMTP relay authorization is enabled on email server for the platform
Make Available For
Choose companies where SMTP settings will be available to be used by chosen companies.
Reply To
The email address that will be receiving the reply if an email user tries to reply to training, phishing or other emails that have been sent from the platform
Error To
Error messages will be delivered to this email address
CC
Email address that will receive a copy of sent emails
BCC
Email address that will receive a blind copy of sent emails. Primary and secondary recipients cannot see tertiary recipients
Custom Header
The header of the email that will be sent can be customized
Make Available For option is only available for system admins with a Reseller role
You can check whether the email has been sent via the defined email server by simply clicking on the Send Test Email button on the email settings page.
You will receive a notification of a successful test if everything is correct. If settings are failed, you will receive a notification of an error message that will show what’s the configuration issue.
A: Yes. If your SMTP server has an SMTP relay feature enabled, you can send mail using more than one domain address. If the SMTP relay has not been activated, you can only send emails using corporate domains authorized for your email server.
A: Yes. The platform offers the flexibility to use several SMTP configurations.
A: Yes. You can select the SMTP to be used when you launch a campaign at Phishing Simulator > Campaign Manager for phishing campaigns.
A: Yes. You can set the SMTP information to notification templates by editing the templates from Company Settings > Notification Templates.