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  • 💫NEXT-GENERATION PRODUCT
    • Introduction
    • Getting Started
      • 1. Invite System Users
      • 2. Add Target Users
        • Add Users via CSV
        • Add users via SCIM
          • SCIM Setup in Azure AD
          • SCIM Setup in Okta
          • SCIM Setup in Onelogin
          • SCIM Setup in Jumpcloud
        • Add users via LDAP
        • Add Users via API
      • 3. Email Deliverability
        • Microsoft 365
          • M365: Direct Email Creation
          • M365: Whitelisting
        • Google Workspace
          • Google: Direct Email Creation
          • Google: Whitelisting
        • Exchange 2013 and 2016
      • 4. Track Opened Emails
      • 5. Allow Phishing URLs
        • Whitelist for Office 365
        • Whitelist for Google Workspace
        • Whitelist for Exchange 2013/2016
        • Whitelist in Security Solutions
      • 6. Setup Phishing Reporter
        • Step 1. Download Phishing Reporter
        • Step 2. Deploy Phishing Reporter
          • How to Deploy Add-In in Microsoft 365
          • How to Deploy Add-In in Exchange Admin Center
          • How to Deploy Add-In in Google Workspace
          • How to Deploy Add-In in Outlook
            • Troubleshooting Phishing Reporter Add-In on Outlook Desktop
      • 7. Incident Responder Setup
        • Step 1. Integrate Threat Intel Partners
        • Step 2. Mail Configurations
          • Microsoft 365
          • Google Workspace (Gsuite)
          • Exchange (EWS)
    • Platform
      • Dashboard
        • Dashboard Widgets
        • Incident Responder Widgets
        • Threat Sharing Widgets
        • Phishing Simulator Widgets
      • Threat Intelligence
      • Email Threat Simulator
        • Start Scan
        • View Scan Report
        • Create Trusted Account on Exchange
        • Start Scan on O365 Email Account
        • Start Scan on Google Workspace Email Account
      • Threat Sharing
        • Communities
        • Incidents
      • Phishing Simulator
        • Manage Phishing Scenarios
          • Phishing Scenarios
          • Email Templates
          • Landing Pages
        • Phishing Campaign Manager
        • Phishing Campaign Reports
        • Settings
          • DNS Services and Domains
          • Exclude IP Address
      • Callback Simulator
        • Manage Callback Scenarios
          • Callback Scenarios
          • Callback Email Templates
          • Callback Templates
        • Callback Campaign Manager
        • Callback Campaign Reports
        • Settings
          • Callback Phone Numbers
      • Vishing Simulator
        • Vishing Templates
        • Vishing Campaign Manager
        • Vishing Campaign Reports
      • Smishing Simulator
        • Manage Smishing Scenarios
          • Smishing Scenarios
          • Text Message Templates
          • Landing Page Templates
        • Smishing Campaign Manager
        • Smishing Campaign Reports
        • Settings
          • Manage DNS and Domains
          • Exclude IP Addresses
      • Quishing Simulator
        • Manage Quishing Scenarios
          • Quishing Scenarios
          • Quishing Templates
          • Quishing Landing Page Templates
        • Quishing Campaign Manager
        • Quishing Campaign Reports
        • Settings
          • DNS and Domains
          • Excluding IP Address
      • Awareness Educator
        • Training Library
        • Enrollments
        • Certificates
        • Training Reports
        • Training Completion Queries
      • Incident Responder
        • Incident Responder Dashboard
        • Investigations
        • Integrations
        • Playbook
        • Mail Configurations
          • Microsoft 365
          • Exchange
          • Google Workspace
        • Cross Company Integration
      • Phishing Reporter
        • Phishing Reporter Customization
        • Phishing Reporter Deployment
          • How to Deploy the Add-in in Microsoft 365
          • Phishing Reporter Page View Failure Due to Deprecated Exchange Online Tokens
          • Microsoft Ribbon Phishing Reporter
          • Microsoft Page View Phishing Reporter
          • How to Deploy the Add-in in Exchange Admin Center
          • How to Deploy the Add-in in Google Workspace
          • Phishing Reporter Announcement Email Template
        • Diagnostic Tool
        • Integrating Microsoft Phishing Reporting Button with Keepnet
        • Integrating Microsoft Defender with Keepnet Phishing Reporter
        • Troubleshooting Phishing Reporter on Outlook Desktop
      • Reports
        • Advanced Reports
        • Executive Reports
        • Scheduled Reports
        • Gamification Report
      • Company
        • Target Users
        • Companies
          • Company Groups
        • Company Settings
          • Privacy
            • Account Privacy
            • Data Privacy
          • AI Ally Settings
          • SMTP Settings
          • Direct Email Creation
            • Direct Email Creation for Google Workspace
            • Direct Email Creation for Microsoft 365
          • Notification Templates
          • Google User Provisioning
          • REST API
          • White Labeling
          • Proxy Settings
          • SAML Settings
            • How to Configure SAML on ADFS
            • How to Configure SAML on Google Workspace
            • How to Configure SAML on Azure AD
            • How to Configure SAML on CyberArk
            • How to Configure SAML on Okta
          • SCIM Settings
            • Getting Started with SCIM
            • Azure AD SCIM Integration
            • Okta SCIM Integration
            • Onelogin SCIM Integration
            • Jumpcloud SCIM Integration
          • SIEM Integrations
            • Splunk Integration
            • Syslog Integration
          • LDAP
          • Allowed Domains
        • System Users
          • People
          • Roles
        • Audit Log
        • Job Log
      • Free Phishing Email Analysis Service
    • Miscellaneous
      • Whitelisting
        • How to Whitelist an IP Address in Office 365
        • How to Whitelist an IP Address in Exchange 2013 and 2016
        • How to Whitelist an IP Address in Google Workspace
        • How to Whitelist in Mimecast
        • Whitelisting in Other Security Solutions
        • Whitelisting the Pictures on Microsoft Outlook Apps
        • Keepnet Tools Whitelisting Guidelines
        • Understanding Email Delivery Errors
        • Tracking Email Opens in Phishing Simulations
      • User Profile
      • Multi-Factor Authentication (MFA) Settings
      • On-Premise Requirement Checker
      • Platform Requirements
        • Portal UI Requirements
        • Phishing Reporter Requirements
        • Diagnostic Tool Requirements
      • Maintenance Tool
      • Understanding the Preferred Language Setting
  • 📚RESOURCES
    • Platform Security
    • Volume & Performance
    • Customer Help Desk
    • Product Update/Maintenance
    • Research Methodology
    • Release Notes
      • 2025
      • 2024
      • 2023
      • 2022
      • 2021
      • 2020
  • ⚖️Legal Hub
    • For Customers
      • Customer Terms of Service
      • Product Specific Terms
      • Jurisdiction Specific Terms
      • Data Processing Agreement
      • Regional Data Hosting Policy
      • Product and Services Catalog
      • Acceptable Use Policy
      • Keepnet Security Program
      • Microsoft CoPilot Usage Policy
    • For Everyone
      • Website
        • Terms of Use
        • Privacy Policy
        • Cookie Policy
      • Free Phishing Email Analysis
        • Terms of Service
        • Privacy Policy
      • Transparency Report
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Copyright © Keepnet Labs LTD. All rights reserved.

On this page
  • Password Security
  • Handling of Email Addresses, Usernames, and Similar Fields
  • Making Your Choice
  • Summary

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  1. NEXT-GENERATION PRODUCT
  2. Platform
  3. Company
  4. Company Settings
  5. Privacy

Data Privacy

At Keepnet, we are committed to safeguarding your privacy. This document provides detailed information on our privacy practices, especially regarding the handling of sensitive data such as email addresses, usernames, and similar fields.

To configure the data privacy, navigate to Company > Company Settings > Privacy > Data Privacy from the main menu.

Password Security

  • Confidentiality of Passwords: We assure you that full passwords are never transferred or stored on our platform. This approach is critical for maintaining the security and integrity of your account.

Handling of Email Addresses, Usernames, and Similar Fields

We understand the importance of flexibility and privacy in handling your personal information. Therefore, we offer two options for displaying and storing your email address, username, and similar fields:

Please select one of the options below.

  • Display Data As It Is:

    • Description: Your email address, username, and other similar fields are displayed in their complete form.

    • Example: An email like alex@company.com will be shown exactly as alex@company.com.

    • Suitability: This option is ideal if you prefer straightforwardness and easy recognition of your information.

  • Mask Original Data:

    • Description: For enhanced privacy, your information will be partially obscured.

    • Example: An email such as alex@company.com would appear as a***********m.

    • Irreversibility Warning: It's important to note that once you opt for data masking, the process cannot be reversed. This irreversible action adds an extra layer of privacy but reduces direct readability.

Making Your Choice

You will be prompted to select your preferred display option for your email address, username, and similar fields when setting up or updating your profile on our platform.

Keep in mind that the decision to mask your data is permanent and should be made after careful consideration.

Summary

Your privacy is our top priority. We provide clear and secure options for how your personal data, including email addresses, usernames, and similar fields, is handled and displayed on our platform.

PreviousAccount PrivacyNextAI Ally Settings

Last updated 1 year ago

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